What is travel management software?
Travel management software helps businesses manage and automate planning, booking, and expense processes of company travel. Core features of a good travel management software usually includes:- Online booking tools to book and manage employee travel and itineraries.
- A large travel inventory to get you the best rates across a wide variety of options.
- Travel policy enforcement to ensure adherence to company policy.
- Travel expense tracking to track and manage employee expenses.
- Reporting and analytics to help manage your travel budget.
What makes a travel management software solution a good fit for a small business?
Many business travel management solutions are suitable for businesses of all sizes. However, small businesses will want to pay special attention to:- Onboarding: Quick, smooth onboarding and migrations from other tools will help you get up and running as soon as possible. Many enterprise solutions can take a month or more to deploy.
- Speed of improvements: Enterprise tools are typically less flexible in how they can be used, and iterations are made with the needs of larger companies in mind. Solutions that cater to small businesses are better prepared to deploy more impactful changes, faster.
- Integrations: Enterprise tools typically don’t offer many third-party integrations. Since small businesses might already use their own expense management solutions or other travel-related tech, check that your travel management solution can integrate with your existing tech stack.
- Pricing: Tools that cater to small businesses typically have more affordable and flexible pricing options that don’t require binding contracts.
Best overall travel software for small business
Our top picks for travel management software for small businesses give you an all-in-one solution that helps travel managers book, manage, and analyze corporate travel and travel expenses.TravelPerk noteworthy features
How customers rate TravelPerk
G2 rating: 4.6/5 stars (as of October 2024)Capterra rating: 4.7/5 stars (as of October 2024)Languages supported by TravelPerk
TravelPerk supports the following languages: English, Spanish, German, Italian, and French.BizAway noteworthy features
- BizAway integrates with over 900 airlines and over 20 rental agencies.
- Managers can define approval workflows and monitor and approve their bookings.
- Corporate travel policies can be customized and implemented to be applied to every travel booking.
- BizAway’s dynamic map displays the location of traveling employees to help with travel risk management processes.
- Traveling employees can access 24/7 multilingual customer support.
How customers rate BizAway
G2 rating: Not available as of October 2024Capterra rating: 4.7/5 stars (as of October 2024)Languages supported by BizAway
BizAway supports the following languages: English, French, German, Italian, Spanish, Dutch, Portuguese, and Russian.Routespring noteworthy features
- Centralized payment gateways for flights, accommodation, and car rentals.
- Manage travel payments for employees, contract workers, interview candidates, clients, and guests.
- FluidCash feature issues virtual and physical cards with pre-approved budgets, spend controls, and real-time visibility.
- Approval automation helps streamline the travel booking process.
- Interactive analytics helps managers explore travel trends by department, project, and traveler.
How customers rate Routespring
G2 rating: 4.9/5 stars (as of October 2024)Capterra rating: 4.7/5 stars (as of October 2024)Languages supported by Routespring
Routespring only supports English.Best tools for managing travel expenses
If you don’t need all-in-one support but are looking for something focused on managing employee’s travel expenses, these are the tools to look into.Languages supported by Pleo
Pleo supports the following languages: English, Danish, Dutch, Estonian, Finnish, French, German, Irish, Portuguese, Spanish, and Swedish.Payhawk noteworthy features
- Get corporate visa cards and customize built-in limits, policies, and rules for individual or team cards.
- Speed up the expense management process with automated receipt matching, invoice categorization, and VAT rates.
- Automated expense reports and one-click reimbursements for employees who don’t use cards.
- Track traveling employees’ mileage, per diems, and expense reimbursements in one place.
- Automatic invoice extraction and data reconciliation in more than 60 languages.
How customers rate Payhawk
G2 rating: 4.5/5 stars (as of October 2024)Capterra rating: 4.5/5 stars (as of October 2024)Languages supported by Payhawk
Payhawk supports the following languages: English, German, Spanish, Bulgarian, Dutch, French, and Italian.6. BILL Spend and Expense (formerly Divvy)
BILL Spend and Expense is an all-in-one expense management software that helps automate business spend management, control your cash flow, and track expenses.It also provides tools to help you automate expenses and payments, monitor spending, and compile customized reports. BILL also integrates with TravelPerk, which can give you a centralized portal to easily book, manage, and report on travel expenses.BILL Spend and Expense noteworthy features
- Set spending limits on employee cards.
- Integrates with accounting software to streamline account reconciliation.
- Syncing with employee credit cards to provide real-time visibility into spend.
- Mobile receipt upload helps employees get reimbursed faster.
- Create budgets and track spending across departments, individual employees, and vendors.
How customers rate BILL Spend and Expense
G2 rating: 4.5/5 stars (as of October 2024)Capterra rating: 4.7/5 stars (as of October 2024)BILL Spend and Expense pricing
BILL Spend and Expense offers four pricing plans:- Essentials: $19/user/month
- Team: $55/user/month
- Corporate: $79/user/month
- Enterprise, which offers custom pricing for enterprise solutions.
Languages supported by BILL Spend and Expense
BILL Spend and Expense only supports English.Languages supported by Ramp
Ramp only supports English.Best tools for itinerary creation
Whether you need to create a business travel itinerary, corporate events and team-building trips, or need a white-label solution to create itineraries for clients of your own travel agency, these travel agency software for small businesses can help.TripCreator noteworthy features
- Drag-and-drop tool for easily updating itineraries.
- Display itineraries with no pricing, the total price, or a detailed price breakdown with total category prices.
- Send itineraries to clients via email or a web link.
- Itineraries can be booked all at once or item by item.
- Build reusable itinerary modules.
How customers rate TripCreator
G2 rating: 4.3/5 stars (as of October 2024)Capterra rating: 4.3/5 stars (as of October 2024)Languages supported by TripCreator
TripCreator supports English only, but itineraries can be translated into other languages.Travefy noteworthy features
- Drag-and-drop tool for itinerary creation.
- A mobile app for customer itineraries and a client chat feature.
- Integration with over 100 suppliers to import itineraries and bookings.
- Clients can view their itineraries via mobile app, web link, or PDF.
- Smart workflows help users deliver professional quotes and receive client approval online.
How customers rate Travefy
G2 rating: 4.5/5 stars (as of October 2024)Capterra rating: 4.6/5 stars (as of October 2024)Languages supported by Travefy
Travefy only supports English.Languages supported by Ezus
Ezus supports the following languages: English, French, German, Greek, Italian, Spanish, Dutch, and Portuguese.Which is the best travel management software for your small business?
If your employees regularly travel for business, you need an end-to-end travel management solution with:- A top-tier employee self-service booking tool to save time and give employees more freedom
- An extensive travel inventory, to get the most options
- Automated expense tracking and streamlined employee reimbursements to save time and money without missing any expenses.
- Detailed reporting and analytics to help you understand and manage travel spend and budgets.
TravelPerk is the best travel management platform for small businesses since it provides the user experience both managers and travelers need, with features like employee tracking, real-time updates, business travel and expense management, and more, all for a clear and affordable price based on how much you actually travel.?)
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